Administration

Business Unit and Sales Coordinator

Contract Full Time

Manchester Jobs Board

JOB DESCRIPTION

Job Title: Business Unit/Sales Coordinator

Job type: Fixed term – 12 months

Location: Manchester

Purpose of the Job

To provide a comprehensive and flexible administrative support service to the Business Unit Leader and Business Development Manager.

Key Responsibilities

1. To assist with all sales opportunities for the Business Unit. Supporting the Sales Team throughout the sales process

2. Ensure the completion of all Pre-Qualifying Questionnaires for the Business Unit

3. To assist in the production of supporting Sales Literature, including (but not limited to), ITT, RFP, RFI and sales brochures

4. Arranging all sales calls with Senior Team members on an adhoc basis

5. Work with our Sub-contractors and Business Development Manager to ensure the best price for all sales opportunities

6. Support of Mobilisation as and when required

7. Ensuring business policies and processes are effectively communicated, and implemented within the Business Unit.

8. Ensure the provision of healthy and safe working conditions and that both clients and Company health and safety policy and process is effectively implemented across the Business Unit.

9. Arrange all Contract Review Meetings throughout the year for all Contract Managers, Area General Managers and Business Unit Leaders

10. Completion of Business Unit Review Pack each month ahead of Business Unit Review

11. Management of all QHSE online reporting (to include Hazards, SmoWP, Audits)

12. Completion of Audit Schedule each year

13. Tracking of all holidays and sickness for Senior Management Team on behalf of Business Unit Leader

14. Ensure staffing structures on all contracts are updated when requested.

15. Adhoc event management upon request

16. Diary and Email Management for Business Unit Leader

17. Adhoc Travel arrangements for Business Unit Leader

18. Working with other Operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.

19. Promoting and maintaining the core Values of CBRE Managed Services.

20. Provision of guidance, advice, coaching and support to all other Business Unit Coordinators within the business, where required to deliver best practice selection, training, assessment and recognition/reward.

21. Delivering effective business communication through advice, review, and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad-hoc reporting and other publications, as appropriate.

22. Provide a learning environment, and appropriate training and development planning. Ensure basic training needs are delivered, employees are fully competent to undertake their roles, and are able to reach their full future potential.

Accountabilities

1. Reporting to a CBRE Managed Services Business Unit Leader and Business Development Manager

2. Accountability to the CBRE Managed Services functional heads, as appropriate.

3. Accountable day-to-day to the relevant team members

Key Skills

Good knowledge of Business Unit and wider CBRE

Strong communication skills, both verbally and written

Provide accurate administration of all paperwork generated at Office level

Highly efficient in the use of Microsoft Outlook, Excel and Word

Work within a busy office environment, and support office teams in order to ensure the smooth running of day-to-day activities

Find and obtain information and documents quickly

Strong numeracy skills.

Excellent attention to detail

Quickly learn about new in-house systems

PERSON SPECIFICATION

Education

[Essential] Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification.

[Desirable] Higher educational qualifications to A level/HNC/D would be beneficial.

Training

[Essential] Very proficient in the use of Word, Excel, Access and PowerPoint.

Experience

[Essential] Experience of a similar role in a medium-sized business.

Well-developed communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities.

Aptitudes

Excellent command of the English language demonstrated through good verbal and written communication. Must be detail conscious, accurate and methodical in approach. Strong organisational and communication skills Able to work systematically and use own initiative. Able to work on more than one task at any given time. Must demonstrate strong interpersonal skills and be able to work as part of a team as well as independently

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